Case Study

Kavi and the Distributed Management Task Force

DMTF leverages Kavi Workspace to manage global systems standards activities

“Kavi Workspace empowers our administrators and users with the tools they need to control their daily tasks and accomplish their missions. The best part is that all the functionality is integrated and can be configured as our needs evolve.”

—Kes Wold, Executive Director, DMTF

Enabling the Advancement of Interoperable IT Systems

The Distributed Management Task Force, Inc. (DMTF) enables more effective management of millions of IT systems worldwide by bringing the IT industry together to collaborate on the development, validation and promotion of systems management standards. DMTF creates standards that enable interoperable IT management. Their management standards enable interoperability among multi-vendor systems, tools, and solutions within an enterprise. DMTF also protects IT investments by creating standards to promote multi-vendor interoperability.

DMTF is a consortium, with a board of directors led by 17 industry-leading technology companies. They include Advanced Micro Devices (AMD); Broadcom Corporation; CA Technologies; Cisco; Citrix Systems; EMC; Fujitsu; Hewlett-Packard Company; Huawei; IBM; Intel Corporation; Microsoft Corporation; NetApp; Oracle; Red Hat; SunGard Availability Services LP; and VMware, Inc. DMTF Work Groups are charged with developing and creating documents, guidelines and standards specifications for IT technologies. Well- known DMTF standards include Common Information Model (CIM), System Management BIOS (SMBIOS), and Open Virtualization Format (OVF).

Optimized, Integrated Process Needed to Meet Goals

“Kavi Workspace empowers our administrators and users with the tools they need to control their daily tasks and accomplish their missions. The best part is that all the functionality is integrated and can be configured as our needs evolve.”

—Kes Wold, Executive Director, DMTF

“With each member organization vying for their voice to be heard concerning the makeup of new DMTF standards, it is important for us to ensure fairness by following an exact process for moving specifications out as standards,” said Kes Wold, Executive Director of DMTF. “We also create publications and documentation around our specific specifications. Since these items are made available to the public, it’s essential that we publish them as accurately and quickly as possible.”

Since the process is so complicated, following it to the letter was a big challenge, especially across a group that spans 160 member companies and organizations across 43 countries. Even though the process requirements are reflected in their bylaws, DMTF needed a collaboration solution to help them optimize their existing process into one that could be more easily followed. They also needed integrated balloting, email, and document and event systems, all while maintaining flexibility for growth.

Kavi Workspace provided DMTF with a configurable, web-based solution that helped organize and simplify DMTF processes and helps to ensure that their process is consistently followed across their disparate groups. “Kavi Workspace empowers our administrators and users with the tools they need to control their daily tasks and accomplish their missions,” continued Wold. “The best part is that all the functionality is integrated and can be configured as our needs evolve.” Kavi Workspace, combined with built-in components like Document Management, Comment Tracker and ProjectView, helps DMTF with:

  • Faster document creation, revision and approval
  • Automated balloting and ballot reporting
  • Organizing and tracking comments
  • Streamlining processes and monitoring process adherence by

Configurability Speeds Adoption

When implementing the solution, DMTF was able to use the Kavi Workspace to clarify existing processes and document states. They closed the gap between their original process requirements and the out-of-the-box capabilities of Kavi Workspace. This was possible due to the flexible configurability of Kavi Workspace. DMTF administrators and Kavi project managers were able to quickly tune the solution to be used as a process guide for all DMTF users.

Kavi Workspace collaboration features further enhance organizational productivity for DMTF. Comment Tracker facilitates faster creation and approval of documents. It also gives DMTF more content to share with the public. In addition, ProjectView allows administrators to monitor activity and maintain a detailed, up-to- date picture of what’s going on throughout the organization.

Improved Communication and Collaboration

More than 4,000 active DMTF participants now rely on Kavi Workspace to manage their systems standards activities. “With a solution that provides visibility and transparency throughout our organization, communication and collaboration among committees and members is simplified and more effective,” said Wold. The optimized process and document management functionality allows the DMTF Technical Committee to develop more systems standards with better supporting documentation.

Kavi Workspace gives DMTF a faster, easier way for members companies and committees to accomplish their mission of bringing critical standards to the IT management industry, bringing representatives from all facets of the industry together for truly effective and widespread collaboration.

DMTF

Organization Profile

DMTF enables more effective management of millions of IT systems worldwide by bringing the IT industry together to collaborate on the development, validation and promotion of systems management standards.

Challenge

Deploy a flexible solution to help DMTF optimize their collaboration process by integrating balloting and document management with event and email notifications.

Solution

Kavi Workspace provides a configurable, web- based solution to organize and simplify DMTF processes as well as connect disparate groups.

Impact on Organization

DMTF now has a faster, easier way for member companies and committees to collaborate and deliver critical standards to the IT management industry.

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